Travel time

What is travel time?

Travel time refers to the time an employee spends traveling from their home or usual workplace to another work location or a specific job site. This time is often an important topic in work time management policies and can influence employee compensation or their work schedule management.

Travel time compensation

According to the laws and practices in certain countries, travel time may or may not be compensated, depending on the employment contract. For example:

• As paid work time: If travel time is considered part of the job, especially in cases where the employee is assigned to a specific site or needs to travel to work sites.
• As unpaid time: Sometimes, travel between home and work is not compensated unless contractual specifications state otherwise.

Travel time and time management

Companies can use tools such as online timesheets or employee geolocation systems to track their employees’ travel time. This allows for more efficient and accurate management of work schedules and related expenses. Time management software can include this data in the calculation of work hours or wages, thus optimizing the administrative process.

Calculating travel time

If travel time is compensated, it is often calculated as follows:

1. Calculating travel hours: Determine the duration between the departure point (home or office) and the work location.
2. Applying compensation: Depending on the employee’s hourly rate or salary, apply compensation for these travel hours.

FAQ about travel time

Do I have to compensate my employees’ travel time?

This depends on the legislation in your country or your employment contract. It is recommended to check local laws and establish clear policies regarding travel time compensation.

How can I track travel time in my company?

Use tools like digital timesheets or GPS tracking systems to geolocate your employees and accurately measure travel time.

Is travel time included in overtime?

Travel time may be included in the calculation of overtime if it is part of the agreement or internal practices of the company.