Daily report

What is a daily report?

The daily report is a document used every day in many industries, especially in construction, maintenance, and project management. It records all activities carried out during a workday. It helps track project progress, document the resources used, and keep a record of events that occurred during the day. It is an essential tool for internal management, team coordination, and billing for completed work.

What is the purpose of a daily report?

The main goal of the daily report is to provide a clear, factual overview of what happened on site during the day. It facilitates communication between field teams and project managers while ensuring transparency with clients and partners. It helps track completed work, identify delays or issues, monitor employee attendance, and justify billed hours. In some cases, it can also serve as evidence in disputes.

What does a daily report include?

An effective daily report generally includes information such as the date, project location, completed tasks, names of employees present, hours worked, weather conditions, materials received or used, and any specific incidents that occurred during the day. It is usually written by the foreman or team leader, who is in direct contact with daily operations.

Why choose a digital daily report?

More and more companies are opting for a digital version of the daily report through time management or project tracking apps. This approach allows for quick data entry, instant transmission to managers, and better data retention. It reduces the risk of errors, makes it easier to access past reports, and automates administrative tasks such as billing or human resources management. Tools like an employee time tracking app or project management software can seamlessly and effectively integrate this feature.

Frequently asked questions about daily reports

Is a daily report a legal requirement?

It is not always required by law, but it is often contractually mandated, especially in construction or civil engineering projects. It serves as proof of work performed and can be essential for billing or in case of disputes.

Who is responsible for writing it?

In most cases, the foreman or site supervisor is responsible for completing the daily report. They must ensure that all relevant information is accurately and thoroughly recorded.

What is the difference between a daily report and a timesheet?

A timesheet focuses mainly on employees’ working hours. The daily report, on the other hand, covers a broader scope, including activities, resources, conditions, and incidents of the day. For more details on this topic, you can visit the page dedicated to online timesheets.