Mobile time tracking

What is mobile time tracking?

Mobile time tracking refers to a method of recording work hours where employees log their clock-in and clock-out times via a mobile app or web interface accessible from a mobile device. This digital solution replaces traditional physical systems (badge clocks, paper timesheets) and offers flexibility suited for mobile or multi-site teams.

With an app installed on a smartphone or tablet, employees can clock in and out in real time, regardless of their work location. Time entries can be enhanced with features such as geolocation, photo capture, or digital signature, ensuring reliable proof of presence that complies with legal requirements.

What are the advantages of mobile time tracking?

Mobile time tracking offers many benefits for businesses and employees:

• Real-time tracking of attendance and absences
• Accessibility for teams on the move or on job sites
• Fewer errors and missed punches
• Automated timesheets to simplify hour calculations
• Integration with project management or payroll tools
• Improved transparency and accountability

Mobile time tracking is especially useful in contexts with varying schedules or when employees work at multiple sites in a single day.

How does a mobile time tracking solution work?

A mobile time tracking solution typically relies on an employee time tracking app. The user opens the app upon arrival, selects their project or job site, then clicks to record the start of the day. The same process is followed for breaks, travel, and the end of the day.

Managers can then view real-time time tracking data, often synchronized with digital timesheets or a schedule management software.

Who is mobile time tracking for?

Mobile time tracking suits all types of businesses but is particularly advantageous for:

• Companies in construction, cleaning, or security sectors
• Technical or maintenance teams working on the road
• SMEs with multiple job sites
• Organizations with remote work or variable schedules

Frequently asked questions about mobile time tracking

Is mobile time tracking reliable for managing work hours?

Yes, as long as you use a secure and well-designed app. Reliability is enhanced by features such as geolocation, accurate timestamps, and punch-in restrictions (GPS zones, authorized time windows).

Does mobile time tracking respect employee privacy?

Modern solutions comply with privacy and cybersecurity regulations, especially concerning geolocation. Employers must clearly inform employees about data usage and obtain their consent in accordance with current government regulations, such as Law 25 in Quebec.

Can mobile time tracking be integrated with other HR tools?

Yes. Mobile time tracking is often integrated with time tracking software, project management, payroll, or even real-time scheduling tools, allowing for centralized and automated HR processes.