Timesheet

What is a timesheet?

Definition of a timesheet

A timesheet is a document, in paper or digital format, used to record employees’ working hours. It allows managers to accurately track attendance, clock-in and clock-out times, as well as breaks. It is essential for effective personnel management, particularly for payroll calculation, client billing, and productivity analysis. In a professional setting, timesheets are especially useful in industries where work is organized by projects, teams, or multiple job sites, such as construction.

How to create a timesheet?

A timesheet can be created using various tools such as Excel spreadsheets, Word templates, or specialized time management software. Typically included information:

• The employee’s name, ID number, or employee code.
• The days of the week with start time, end time, and breaks.
• Daily and weekly hours worked.

To automate and ensure accuracy in this process, digital tools like an employee time tracking app or an electronic calendar can be used.

What are the benefits of a timesheet?

Using timesheets offers several advantages for businesses:

• Reduced time theft: hours are logged precisely, limiting abuse.
• Payroll accuracy: enables calculation of actual hours worked, avoiding errors.
• Employee accountability: each employee tracks and validates their work hours.
• Improved project management: hours can be linked to specific tasks.
• Fewer delays and absences: thanks to regular monitoring of working time.
• HR process automation: especially with the integration of schedule management systems or punch clock software.

Frequently asked questions about timesheets

Is it mandatory to use a timesheet?

In certain jurisdictions and for specific contract types, maintaining a record of working hours is legally required. Even when not mandatory, it remains a best practice for any company looking to optimize time management.

What is the difference between a timesheet and a clock-in system?

A timesheet is a time-recording tool, often completed manually or using software. A clock-in system automatically records entry and exit times using physical or digital devices.

Can timesheets be integrated with payroll software?

Yes, many time management software options offer synchronization with payroll software to simplify compensation.