Weekly payroll

What is weekly payroll?

Definition of weekly payroll

Weekly payroll refers to a pay system where an employee receives their wages every week, typically at the end of the workweek (often Thursday or Friday). It contrasts with other payroll frequencies like biweekly or monthly pay.

This method is especially common in sectors where hourly, manual, or seasonal work is prevalent, such as construction, maintenance, manufacturing, or hospitality. It supports cash flow management for employees and accommodates the realities of variable timesheets.

Advantages of weekly payroll

For employees:

• Faster access to income;
• Better ability to manage day-to-day expenses;
• Greater financial flexibility.

For employers:

• Reduced financial stress on teams;
• Greater transparency in hour tracking (especially with time tracking software);
• Faster adjustments to schedule or staffing changes.

It is often paired with tools such as a mobile time clock or a digital work calendar to ensure accurate hour reporting.

Potential drawbacks

• Increased administrative workload for HR, since payroll must be processed weekly.
• Higher costs due to more frequent pay processing.
• Risk of errors if systems are not automated (e.g., in case of an incorrectly filled timesheet or missed clock-in).

Comparison with other payroll cycles

Weekly payroll is often preferred when work hours vary significantly from week to week. A work hour calculation software can greatly simplify the process.

Frequently asked questions about weekly payroll

How is weekly payroll calculated?

The calculation is done by multiplying the gross hourly rate by the number of hours worked during the week. Then, applicable deductions (taxes, insurance, contributions) are subtracted.

Is weekly payroll mandatory in Quebec?

No. In Quebec, the law allows different payroll frequencies (weekly, biweekly, monthly) as long as they follow a regular cycle and comply with the Labour Standards Act. Employers must inform employees of their payroll frequency at the time of hiring.

What tools help manage weekly payroll?

Managing weekly payroll is easier with tools such as online timesheets, work schedule management software, and payroll software that automate calculations and deductions.